 "TacomaHFGF")
SCAM ALERT FOR EXHIBITORS
As per our privacy policy, Marketplace Events is a permission-based email sender. We do not share, rent, or sell any email lists.
The Holiday Food & Gift Festival, in order to ensure a minimal footprint, does not print nor mail the Exhibitor Kit. All of the forms, links, and information you need is posted below.
Please note that this page is updated as new information becomes available.
SCAM WARNING
There have been a number of spam emails offering our attendee lists. These are scams and the senders are unauthorized to use the Marketplace Events’ name. These scammers are attempting to receive monies from exhibiting companies without providing anything in return. These emails are not approved by Marketplace Events, and Marketplace Events would never ask for bank information or other sensitive information over email.
CLICK HERE for more information.
Important Dates
Final Booth Payment Due | Friday, September 15 |
Exhibitor Services Discount Deadline | Friday, October 13 |
Exhibitor Services Advance Shipment Ordering | Friday, October 20 |
Move-In Exhibition Hall | Tuesday, October, 24 |
Move-In Arena | Wednesday, October 25 |
Show Days | Thursday - Sunday, October 26 - 29 |
Move-Out | Sunday, October 29, 6 pm - 10 pm |
EXHIBITOR MANUAL
CLICK HERE FOR SHOW RULES & REGULATIONS
EXHIBIT STANDARDS
- Floor Covering Required: You can order carpet from the Show Decorator or bring your own flooring materials - order your decorating needs by October 13th to receive the best price. It should be professional-looking and clean and must cover your entire booth floor corner to corner. No partial floor coverings are permitted.
- Table Coverings Required: Table coverings must be clean and pressed, and extend all the way to the floor. 'Makeshift' or plastic tablecloths are not permitted. You can order coverings/skirting from the Show Decorator or bring your own - order your decorating needs by October 13th to receive the best price.
- Holiday Decor Required: All booths must be decorated in a holiday theme and should reflect the holiday spirit.
- Booth Pipe and Drape: All inline exhibit spaces will have 8’ high pipe with red and white drape backwall, and 3’ high side red side walls. Corner booths do not have side walls. One 500 watt 120-volt duplex receptacle will be provided for each booth.
- Booth Lighting: Additional booth lighting is strongly recommended - bring your own or order from the Show Decorator by October 13th to get the best price.
- Storage: Any and all stored items, ranging from inventory to personal effects, must be stored completely out of sight. Storage is available on a first come first served basis and is located in the locker rooms. Please see Show Office for location.
HOW-TO ENHANCE YOUR COMPANY’S ONLINE VENDOR LISTING
Your basic listing will be uploaded to the website when you book your booth. Within 24 hours you will receive an automated email to enhance your listing. This link can be used multiple times and you can make updates and changes to your listing until ONE day after the show commences. If you have any questions regarding the online vendor listing or do not receive the link, please email JenK@mpeshows.com.
Need help with your listing?
View the tutorial video - https://youtu.be/ecSxq1oKuYg and the FAQs.
To see some samples, visit the Interactive Exhibitor List section of the website.
GO FROM BASIC TO ENHANCED!
Exhibit Like a Pro
CLICK HERE for helpful tips to make the most of the show and exhibit like a pro.
MOVE IN & OUT INFORMATION
CLICK HERE for a Move-In map with load-in areas
MOVE IN -
TUESDAY, OCTOBER 24 – EXHIBITION HALL ONLY
8 AM – 8 PM: No vehicles are allowed in the building.
• No booth move-in for main Arena on Tuesday.
WEDNESDAY, OCTOBER 25 – ARENA & EXHIBITION HALL
8 AM – 8 PM: No vehicles are allowed in the building. Exhibition Hall can continue to set up their displays.
• Aisle carpet will
be installed in both Exhall and Arena. ALL AISLES MUST BE KEPT CLEAR.
ALL BOOTHS MUST BE SET UP BY 8 PM, WEDNESDAY, OCTOBER 25
For the Arena move-in on Wednesday, the Tacoma Dome security will use a numbering system to route trucks to the load-in areas. THE FIRST 200 VEHICLES TO ARRIVE WILL “TAKE A NUMBER” AND BE STAGED IN ORDER TO UNLOAD.
If you do not need to drive your vehicle to a loading door, you will not need a number. Park your car and hand truck your products to your booth. Parking is free during move-in. CLICK HERE for map of Tacoma Dome.
Be sure you know your booth number upon arriving to unload and move into your booth space.
Pick up your Exhibitor Badges during move-in at the Registration Desk in the Arena by the NE doors. CLICK HERE to
view the show floor map.
MOVE OUT -
Sunday, October 29: 6:00 PM - 10:00 PM
Booth teardown can begin at 6:00 pm on Sunday October 29th. DO NOT pack up your booth before show closing. Please note that it can take up to an hour to remove aisle carpeting - please keep off carpet. All booths must be moved out of the building by 10:00 pm on Sunday.
SHOW DECORATOR & ELECTRICIAN
CORT Pro Services
CLICK HERE FOR THE EXHIBITOR SERVICES ORDER FORM.
ADVANCED ORDER DISCOUNT DEADLINE: OCTOBER 13, 2023
Each 10' x 10' booth comes with 5-amps (500-watt outlet) of electricity.
Order the following from CORT Pro Services
- Additional Power Outlets
- 24-Hour Power
- Booth Lighting
- Extension Cord/Power Strip rental
- Forklift service
- Carpet
- Tables and chairs
- Booth cleaning services
- Signage & more
cortpartyrental.com/cort-pro-services
customercare@cort.com
877.939.7368
Not sure how many amps you need? -> Guidelines for determining electrical needs
*Please note power may not be available during move in, come prepared with cordless power tools and extension cords.
Shipping
Any shipments arriving before October 24th will not be accepted and will be returned at the exhibitor’s expense.
Click here to view the shipping label
FOOD SAMPLING REQUIREMENTS
Every exhibitor selling or sampling any type of food or drink must submit a Temporary Food Establishment (TFE) Application to the Tacoma-Pierce County Health Department (TPCHD), along with payment if required. Use the Temporary Food Establishment Permit application to help you discern whether you need to complete the Sampling/Tasting Courtesy Application.
Please go to www.tpchd.org/healthy-places/food-safety/temporary-events to apply and pay fee for the Temporary Food Establishment Permit as well as the Sampling/Tasting Courtesy Application (if applicable). You can apply online or email to food@tpched.org. Must be submitted 14 days prior to event.
All food and beverages sold at an exhibitor booth must be pre-packaged and sealed for at-home consumption.
EXHIBITOR BADGES
Each booth receives 5 badges for exhibitor staff, which gains access to the building on show days. Please pick your badges during move-in at the Registration Desk in the NE corner of the Arena. CLICK HERE to view the show floor map.
Once picked up, you are responsible for distributing the badges to your staff prior to entering the building. DO NOT LEAVE YOUR BADGE IN YOUR BOOTH. Replacements are $7 each if badge is lost or left in booth.
If you need more badges than will be allotted to you, please contact michelled@mpeshows.com.
PARKING
Exhibitor parking is located in Lot F and J. The Exhibitor Entrance is located at the NE Door of the Tacoma Dome. Parking is $15.00 per day, per vehicle. You may purchase a $48 Parking Pass or pay $15 per day. A parking pass allows in and out privileges and is transferrable. 4-day parking passes may be purchased only during Wednesday of move-in and opening day.
CLICK HERE to
view a map of the Tacoma Dome parking lots/entrances.
Show Hotel Partners
Click on hotel name for reservation link. Call La Quinta directly to book.
Courtyard by Marriott Tacoma Downtown 1515 Commerce St, Tacoma, WA 98402 |
La Quinta Inn & Suites by Wyndham Tacoma 1425 E. 27th Street |
Comfort Inn & Suites Downtown Tacoma 2611 East E Street, Tacoma, WA 98421 |
SHOW INSURANCE
Proof of General Liability insurance in mandatory for our shows. Coverage dates must include Move-In and Move-Out, October 24 - 29, 2023. Liability requirements are $1,000,000.
Please email a copy of your certificate to michelled@mpeshows.com to keep on file prior to show open.
It is required that we are listed on your policy as additional insured:
Marketplace Events
LLC
2000 Auburn Dr Ste 200
Beachwood, OH 44122
Don't have an insurance provider? There are several companies which offer short term insurance for events, such as John Buttine Insurance, ACT insurance, or Hartford Insurance.
Marketing Opportunities
Sponsorship Opportunities and Booth Traffic Drivers - Get
some extra bang for your buck at the Holiday Food & Gift Festival! Work with us to get more people to your booth.
Guest Passes - All Exhibitors will receive 4 complimentary tickets per company!
Send guest show tickets to your clients, prospects and friends. Pick up your guest passes during move-in from the Show Office. If you would like to order more than the 4 tickets provided, additional passes can be purchased for only $10.00 each. Contact
michelled@mpeshows.com or purchase on-site at the Show Office.
HOLIDAY BOUTIQUE SHOP 2023
The Holiday Boutique SHOP will be available to all holiday show vendors in 2023!
One store, ONLINE. All the shows! The shop will be promoted to multiple markets and display products from sellers across multiple shows – that means more shoppers! If you have yet to receive your invitation to be a part of a brand-new way to connect with shoppers online and beyond the show floor, connect with us. Reach out now to receive your invitation to start selling at HolidayBoutiqueSHOP@mpeshows.com.
GET SOCIAL WITH US!
Share your show pics or your planning process with us. Click the icons below for our profile pages
Hashtags: #TacomaHolidayShow #TacomaGiftShow
In efforts to protect potential joint customers from fraudulent events and scammers, we request that you do not create your own Facebook Event. This helps us manage ticket sales for the event, and ensures that
our team are available to support both exhibitors and potential attendees with any questions, comments, or concerns that they have. Please feel free to reach out to your show manager or show marketing manager with your companies’ Facebook
page and we can add you as a co-host to the official event.
Click Here to go to our Facebook Event for 2023.
Click Here for the Social Media Marketing Kit
Still have questions? Contact Us!
 |  |  |  |
| SARAH CARR Customer Service Manager SarahC@MPEshows.com Direct: 587.323.6117 Toll Free: 866.941.0673 Ext. 212 | MICHELLE DERBES Show Coordinator MichelleD@mpeshows.com 206.620.0938 | GREENANE DAVISON Exhibit Sales Consultant GreenaneD@mpeshows.com 206.620.0660 | JEFF SWENSON Show Manager JeffS@mpeshows.com 206.569.4656 |